Our Service

We are an Independent Insurance Intermediary and we will act on your behalf in:

a)     Arranging your insurance cover with insurers to meet with your requirements or where requirements cannot be fully met, provide you with enough information to enable you to make an informed decision ;

b)     Providing advice and helping you with any changes that you need to make to your insurance during the policy period ;

c)     Telling you when you need to renew your policy in time to allow you to consider and arrange any continuing cover.

For Motorists Legal Protection we will only use Cobra Accident Management and Tenants Contents Insurance Aviva.

Who regulates us?

Hazelton Mountford Limited is authorised and regulated by the Financial Conduct Authority.  Our FCA number is 483264.  You can check this on the FCA’s Register by visiting the FCA’s website www.fsa.gov.uk/register/home.do  or by contacting the FCA on  0800 111 6768; or via email consumer.queries@fca.gov.uk

The Financial Conduct Authority (FCA)

The FCA is the independent watchdog that regulates financial services. Please use this information to decide if our services are right for you.

Information on Costs

From time to time depending on the work and risk involved it may be necessary to charge fees. The specific amount and purpose of any professional fee and administration charges will always be advised to you in advance. We earn the entirety of our commission and/or fees when your risk is successfully placed and take our commission and/or fees immediately upon receipt of payment unless agreed otherwise with your insurer.

In addition to commission we are paid overriders by certain insurers

Upon the request of our clients we will disclose the remuneration that we receive.

Mid-term adjustments or cancellations

In the event of an adjustment that results in a return of premium or cancellation mid-term we reserve the right to retain any claw back of commission and pass on any charge made by insurers. Where the premium is being paid by instalments we may also claim our full commission along with any charge made by the insurers in the calculation of any outstanding monies.

Cancellations due to premium instalment defaults

If any payment in respect of a credit agreement is not met, you acknowledge and agree that we may instruct on your behalf the relevant insurer to cancel the insurance and to collect any refund of premiums which may be made by the insurer and use it to offset any outstanding costs.

How we will handle your money

Our Statutory Trust account has been set up in accordance with strict rules laid down by the Financial Conduct Authority.  We are the Agent of Insurers for the collection of certain premiums. In arranging your insurance we may employ the services of other intermediaries who are regulated by the FCA and your premium may be passed to these intermediaries for payment to insurers. Any interest earned on your money whilst in our possession will be retained by us.

Your duty to disclose information:

It is your responsibility to provide complete and accurate information to insurers when you take out your insurance policy, throughout the life of your policy and when you renew your insurance.  It is important that all statements you make on proposal forms, claim forms and other documents are full and accurate.  If a form is completed on your behalf, you should check that the answers shown to any of the questions are true and accurate before signing the document.  Failure to disclose any material information to your insurers could invalidate your insurance cover and mean that part or all of a claim may not be paid.

If you are in any doubt as to whether information is material, you should disclose it.

Claims

As part of our service we can assist you with any claim you need to make.  When you first become a customer we will give you details of how you can make a claim and tell you what your responsibilities are in relation to making claims.  If you are ever in any doubt as to what action to take in the event of a claim, please contact us at 4 Edgar Street, Worcester WR1 2LR.

Complaints

It is our intention to provide you with a high level of customer service at all times.  If you should wish to make a complaint about our service we have a formal complaints procedure.  In the first instance you should address your complaint to Simeon Chapman, Compliance Manager. We will supply you with a copy of our complaints procedure upon receipt of a complaint or at any time upon request.  You will be advised of any redress available to you, should you believe the matter has not been resolved to your satisfaction.  If you cannot settle your complaint with us you may be entitled to refer it to the Financial Ombudsman Service.  We will advise you if you are able to refer any complaint to the Financial Ombudsman Service.

Financial Services Compensation Scheme (FSCS)

We are covered by the FSCS.  You may be entitled to compensation from the scheme if we cannot meet our obligations. Insurance and advising is covered for 90% of the claim, without any upper limit. For compulsory classes of insurance (such as motor insurance), insurance advising and arranging is covered for 100% of claim. For full details and further information please contact the FSCS helpline on 0207 892 73000 or visit their website www.fscs.org.co.uk

Confidentiality

All personal information about you will be treated as private and confidential.  We will only use and disclose information we have about you in the normal course of arranging and administering your insurance.  We may pass information about you to premium finance companies and credit reference agencies for the purpose of arranging payments via instalments and may also pass to them details of your payment record with us.  We will not disclose any information to any other parties without your consent, unless required to do so by the FCA, it is in the public interest, or we have to by law.  We may, however, use the information we hold about you to provide information to you about other products and services which we feel may be appropriate to you.  Under the Data Protection Act 1998 you have a right to see personal information about you that we hold in our records.  If you have any queries in this regard please write to us.

If you do not wish to receive marketing information from us please let us know by contacting us at the address below.

Claims and Underwriting Exchange Register and Motor Insurance Anti-Fraud Register

Insurers pass information to the Claims and Underwriting exchange register operated by Database Services Limited and the Motor Insurance Anti-Fraud Register compiled by the Association of British Insurers.  The objective is to check information provided and to prevent fraudulent claims.  Motor insurance details are also added to the Motor Insurance Database operated by the Motor Insurers’ Information Centre (MIIC), which has been formed to help identify uninsured drivers and may be accessed by the police to help confirm who is insured to drive.  In the event of an accident, this database may be used by insurers, MIIC and your motor insurer to identify relevant policy information.

Motor Insurance Database (MID)

If an Insurer specifies that a client must take responsibility for populating and updating the MID.

Hazelton Mountford Limited cannot accept responsibility if a client fails in their obligations to do so as set down by current legislation.

Applicable Law

This Terms of Business document is subject to English Law.